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The Relevant RFQ Module provides the ability to generate and send requests for quotation to vendors for invenory and non-inventory items, as well as for services and estimates. PO requisitions and estimates provide the ability to create new RFQs, or to add items to existing RFQs. The system automatically generates a list of potential vendors, based on PO history. "Prospective" vendors can be added to the list (vendors who are not in the standard Vendor Master file). When bids are received from the vendors, the prices and special charges are entered and the winning vendors are selected. The RFQs can then be converted to new or existing purchase orders. If a prospective vendor is selected, the system automatically creates the required Vendor Master records for that vendor when the PO is created.

Functions

Generate RFQs from Requisitions and Estimates
Print RFQ Form
Convert RFQ to Purchase Order
Enter Prices and Charges
Use Standard and "Prospective" Vendors

Features

Generate RFQs

Create RFQs from Requisitions
Direct, Indirect, and Service Items
Estimate Items
Assign RFQ Numbers Automatically
Multiple Items and Requisitions on Single RFQ
Track Initial User, Requisition, and Source

RFQ Processing

Maintain and Approve RFQs
Select and Approve Vendor List
Generate and Approve Schedules
Print RFQ Form and Reports

Enter Prices, Charges, and Dates
Select Winning Vendors
Create Purchase Orders
Close, Re-open and Reverse RFQs

RFQ to PO Conversion

Use New or Existing PO
Multiple Items on Single PO
Multiple Delivery Schedules for Single Item
Special Charges and ODC Codes
Convert Prospective Vendor to Standard Vendor

RFQ Inquiries and Reports

Lookup by Item, Vendor, PO, Estimate, etc.
RFQ Form Print
RFQ Summary Report
RFQ Details by Vendor
RFQ Details by Item

Download the RFQ Data Sheet in PDF Format

Download all Relevant Data Sheets in PDF Format

Download a free copy of Adobe Acrobat Reader