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Purchasing Control provides vendor information and purchase order tracking through the purchasing cycle, from requisitions through receiving and payment. On-line screens provide a view of vendor and purchasing history for inventory and non­inventory purchases (MRO expenses and services). Vendor agreements provide automatic contract pricing during PO entry. Item/vendor master records provide cross-reference to 35-character item numbers for vendors and manufacturers.

Functions
  • Vendor Analysis
  • Purchase Orders
  • Receiving
  • Progress Payments
Features

Vendor Control

  • Multiple Vendor Sites
  • Multiple Terms Codes
  • Vendor Part Numbers and Descriptions
  • Vendor Lists
  • Vendor Account Inquiry
  • Vendor Lead Time
  • Inspection Lead Time
  • Foreign Currency Exchange Rates
  • Link to RFQ (Bids) System

Purchased Item Control
  • Subcontract PO Component Backflush Capability
  • Item/Vendor Performance
  • Lot/Serial Control (optional)
  • Automatic Cost Standards
  • Purchase of Non-inventory Material
  • Vendor Agreements
  • 35-character Vendor and Manufacturer Items

Purchase Order Control
  • On-line Vendor Review and Selection
  • Purchase Requisiion Review
  • Buyer and Manager Approvals
  • Consolidated Purchase Orders
  • 35-character Vendor Item on PO
  • Multiple Projects per PO
  • Purchase Order Notes
  • Purchase Order Print Sequence
  • Purchase Order Reprint
  • Purchase Order Audit Trail
  • Delivery Review
  • Subcontract Component Pick List
  • Subcontract Component Labels
  • Multiple Drop-Ship Addresses
  • Automatic Purchase Orders from Requisitions
  • Purchase Order Line Conrol
  • Purchase Order Re-open
  • Purchase Order Purge to History
  • Indirect Material Purchase Order Tracking
  • Unit of Measure Conversion Override

Receiving Control

  • Receive/Issue Inventory by Item/Condition Code
  • Unique Receiving Control Number
  • Transactions by User ID and Date/Time
  • Receipt History by Purchase Order
  • Over Receipt Warning
  • Alternate Receiving Location
  • NCMR Numbering
  • Bar-coded Receipts Input
  • Mass Receipts—All Lines on a PO

Progress Payments

  • Long lead items requiring setup charges and payments in advance
  • User-defined factors calculate total Progress Payments and amounts liquidated against receipts
  • Estimated order amount can be used to set up Progress Payments until final order amount is known
  • Separate accounts for Progress Payments and clearing

Download the Purchasing/Receiving Control Data Sheet in PDF Format

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